Appropriate Use

Employees shall utilize organizationally owned/issued assets and services appropriately to conduct their primary duties and responsibilities in a legal, ethical, professional, and appropriate manner. It is imperative that employees not abuse or misuse these technologies and services. Employees must ensure that only business related information is contained or maintained on the Company's systems or devices. This is particularly important when using e-mail, the World Wide Web, or any other part of the Internet.

At minimum, employees must be guided by common sense when using computer technologies and services. Given the ever-changing nature of these technologies and services, it is impossible to catalog all possible abuse or misuse scenarios. Nevertheless, employees are strictly prohibited from using any technology to view, listen, or communicate offensive, defamatory, or disruptive content. Such content includes, but is not limited to the following:

  • material of a sexual or sexually suggestive nature
  • racial, ethnic or gender-specific slurs
  • any other visual/audio/verbal content that offends or is intended to offend someone because of his or her age, sex, religion, national origin, disability or other lawfully protected trait

Email

Under the Federal Rules of Civil Procedure (FRCP) the United States Federal Government has determined that e-mail communications within an organization are a matter of company record; therefore, these records (i.e. any and all e-mail communications sent or received from/to Easter Seals UCP North Carolina & Virginia, Inc.) are subject to discovery during litigation. As a result e-mails are to be preserved and archived on a regular basis according to the organizational retention policies. All e-mail preservation and archiving takes place at the Information Technologies Services (ITS) level and does not require user intervention.

In general, employees must be guided by common sense when utilizing e-mail as a communication medium. Employees are strictly prohibited from using any e-mail to communicate offensive, defamatory, or disruptive content. Such content includes, but is not limited to the following:

  • material of a sexual or sexually suggestive nature
  • racial, ethnic or gender-specific slurs
  • any visual/audio/verbal content that offends or is intended to offend someone because of his or her age, sex, religion, national origin, disability or other lawfully protected trait
  • any other materials that are not directly related to the day-to-day business operations of Easter Seals UCP North Carolina & Virginia, Inc.

Protection of Information

It is the responsibility of all individuals working for or associated with Easter Seals UCP North Carolina & Virginia, Inc. to protect all types of confidential information at all times. Any suspected abuses and/or breaches of information should be reported immediately to the Quality Management team or authorities so that all regulatory and internal procedures can be followed to minimize damage. Failure to report such abuses or breach of information, regardless of involvement (i.e. knowledge of), can result in disciplinary action that may lead to immediate termination. By clicking continue, you agree to obide by the rules and policies above.